ExcelKits

Building a Scalable People System for Rapid Growth

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Challenge

ExcelKits, a fast-growing software development company, was preparing to launch a new product under a tight timeline. To deliver successfully, they needed to onboard an entire project team in a matter of weeks. The company faced challenges with inconsistent hiring practices, unclear onboarding steps, and limited time to align new team members with existing workflows

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Our Approach

Recruitment and Hiring Framework
We developed a role-specific recruitment strategy focused on clarity and efficiency. This included refining job descriptions to emphasize outcomes, using targeted job boards, and implementing a structured interview process to identify top performers quickly.

Onboarding Experience Design
We built a scalable onboarding system with clear milestones, training modules, and a mentorship program that encouraged early connection and accountability.

Strategic Partnerships
We established relationships with local universities and coding bootcamps to create a sustainable talent pipeline, reducing future hiring pressure and strengthening brand visibility in the developer community.

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Results

Faster Integration
The new onboarding process reduced ramp-up time by more than 40%, enabling new hires to contribute to the product launch within their first month.

Improved Recruitment Efficiency
The structured approach shortened the average hiring cycle and improved alignment between role requirements and candidate skill sets.

Higher Retention and Engagement
With clear expectations and ongoing support, ExcelKits saw improved early retention rates and higher engagement among new hires.

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Key Insight

By transforming recruitment and onboarding into a repeatable system, ExcelKits turned rapid hiring into a competitive advantage, proving that people strategy can move as fast as product strategy.